政策 & 程序 for 事件 on Campus

Pursuant to Southern Methodist University Policy 6.4 - Use of University Facilities by University 和 Non-University Individuals 和 Organizations, the University adopts the following 程序 for 事件 on Campus.

Educational Purpose / Mission of the University:

The Facilities of Southern Methodist University (the “University”) are private property 和 are to be used to carry out the mission of the University, 创建, 扩大, 和 imparting knowledge through teaching, 研究, 和服务.  Use of University Facilities will be permitted when consistent with the University’s mission 和 with the University’s status as a tax-exempt, non-profit educational institution.  Facilities use must conform to all applicable laws 和 regulations.  The University reserves the right to deny use of its Facilities to any individual or organization.

政策 & 程序

所有 SMU students, faculty, staff 和 guests will need to comply with the University's polices & procedures as outlined below 和 in the SMU University Policy Manual.

  • 费用
    • A venue/space rental fee will not be charged for any event where the attendees are predominantly SMU students, 教职员工. However, any "fixed costs" associated with an event such as: labor, set-up, technical rentals, etc. will be charged for the event. The facility will not be held responsible for subsidizing the cost of the event in any way. A cancellation fee may apply as determined by the management of the facility.
    • Venue/space rental fees may be charged for any event where the majority of attendees are from off-campus or if tickets are being sold. The fee charged is determined by the facility in which the event is being held. 所有 "fixed costs" associated with an event such as: labor, set-up, technical rentals, etc. will be charged for these events. It is at the discretion of the management of the facility to determine which category an event falls under 和 to grant any exceptions to the procedures above.
    • 费用 related to any event that require the assistance of the Office of Facilities Planning 和 Management with regard to the areas of custodial 和 housekeeping support, maintenance technician support, general services support or any setup required by the staff will be determined by the Office of Facilities Planning 和 Management.
  • Certificates of Insurance (COIs) - SMU requires evidence of insurance for all third party vendors 和 contractors that want to operate in an event on campus. 第三方是 responsible for obtaining evidence of insurance (Certificate of Insurance) 和 presenting it to the Office of Risk Management (ORM) at least 3 days prior to the event taking place. The SMU employee or student organizer of the event will be the primary point of contact for ensuring this information is provided to ORM, 和 should consult with ORM early in the event planning process to clarify any insurance related questions.